WELCOME TO SEMESTER TWO
Welcome to the SCIS community!

NEW Family Orientation

TRANSPORTATION

FIRST DAY ESSENTIALS

SCHOOL UNIFORMS

STUDENT PLACEMENT & SCHEDULE

IDENTIFICATION CARDS

PARENTS' ASSOCIATION

FOOD SERVICES

COMMUNICATION HANDBOOK

SCHOOL CALENDAR

CONTACT INFORMATION

After school engagements

NEW FAMILY ORIENTATION

At the start of each new semester, prior to the first day of school, Our Hongqiao and Pudong SCIS campuses organize a New Family Orientation event for our newly enrolled families. Our Hongqiao Early Childhood Campus families are asked to schedule one-on-one meetings with their home room teachers.

These events provide our newly enrolled families the opportunity to meet campus administration, teachers, and other SCIS families, while also providing the opportunity for families to complete orientation tasks that ensure students are prepared for the first day of school.

ECE Campus: Families will receive emails about one-on-one meetings from their homeroom teachers in early January, 2025.

Hongqiao and Pudong Campus: Our 2024-25 Semester two New Family Orientation is scheduled to be held on Thursday, January 16 2025.
Lower School: 3:15pm-4:30pm
Upper School: 1:00pm - 2:30pm

Map & Directions

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TRANSPORTATION

SCIS provides door-to-door transportation services as part of the school program and at no additional fee.

If you have not filled out an application for transportation service, please fill out the online application by clicking here. The deadline to apply for the transportation service is December 15. Applications submitted after this date may be subject to a delay in service.

The transportation office will send detailed bus route information (i.e. pick-up/drop-off time & location) for your child before the first day of school. Transportation service information can be reconfirmed during the New Family Orientation.

NOTE: Due to strict regulations imposed by the Shanghai Transportation Commission, schools in Shanghai will need up to three months to apply for a new permit in order to add a new bus, bus route, and/or bus stop to their existing service plan. Families who submit the transportation application after the posted deadline of December 15(semester two) may be subject to a significant delay in transportation service while awaiting the next permit application window.

Please be mindful that it is the parent’s responsibility to contact our transportation office for services and/or changes to bus routes. Should you have any questions or concerns regarding transportation services, please contact the transportation representative at each campus listed below:

Campus	Name	Email	Tel
Hongqiao Early Childhood Campus	Angela Hu	hq-ece-transportation@scis-china.org	86-21-6295-1222*7003
Hongqiao Campus	Elaine Huang Lily Chen	hq-transportation@scis-china.org	86-21-6261-4338*5151
Pudong Campus	Stu Ren	pd-transportation@scis-china.org	86-21-5812-9888*6002

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FIRST DAY ESSENTIALS

NOTE

The SCIS Academic Calendar for the 2024-25 school year was adjusted in February 2024. To view the updated school calendar here.

FIRST DAY OF SCHOOL

The first day of school of the second semester for the 2024-2025  school year is Monday, January 20.

TRANSPORTATION SERVICES

Please ensure that your child is at their designated pick-up location prior to the pick-up time provided to you by our transportation representatives. Our bus drivers are unable to wait for students that arrive late to their pick-up location.

If you are choosing to drop your child off on campus yourself, please plan to arrive at campus 15 minutes prior to the start of classes.

Hongqiao ECE Campus classes start at 8:20 am and finish at 3:00 pm for full-day students. Half-day students in Nursery or Preschool finish at 12:00 pm.
Hongqiao Campus classes start at 8:00 am and finish at 3:00 pm for full-day students.
Pudong Campus classes start at 8:00 am and finish at 3:00 pm for full-day students. Half-day students in Nursery or Preschool finish at 11:30 am.

BOOKS & SUPPLIES

SCIS provides all textbooks and most school supplies as part of the school program and at no additional fee.

Below are items required from home and should be prepared for the first day of school:

Early Childhood Students:

Lower School Students:

Upper School Students

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SCHOOL UNIFORMS

SCIS provides one ‘start-up’ set of the school uniform as part of the school program and at no additional fee. Additional sets can be purchased at our school uniform shop called ' The Dragon Shop'.

During the winter, the School Uniform Shop is open (by appointment only) weekdays from 8:00 am to 4:00 pm. For additional school uniform purchasing information, please contact the campus representatives above.

Families can pick up your ‘start up’ set of school uniform and/or to purchase additional sets on New Family Orientation Day.

School Uniform Tip:

While the SCIS branded top is required, many students and families prefer to purchase their own bottoms in the size/cut and brand of their choice. Students are allowed to wear non-SCIS bottoms as long as they match the required school uniform color, style, and design.

First page of the PDF file: scis-school-uniform-guide

Campus	Name	Email	Tel
Hongqiao ECE Campus	Wheel Zhou	hq-ece-uniform@scis-china.org	86-21-6295-1222*7009
Hongqiao Campus	Jenny Zhou	hq-uniform@scis-china.org	86-21-6261-4338*3136
Pudong Campus	Anna Wu	pd-uniform@scis-china.org	86-21-5812-9888*6268

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STUDENT PLACEMENT & SCHEDULES

At SCIS, we believe that our collective intelligence increases through diversity. We are intentional about ensuring that each of our homeroom groups is a representation of SCIS’s international community. Therefore, we consider nationality, mother-tongue, English language proficiency, academic status, age and gender in the formation of homeroom groups. To ensure diverse groupings, SCIS is not able to honor parent requests for a particular teacher or homeroom placement.

Hongqiao Campuses
Pudong Campus

Hongqiao Campuses

Early Childhood & Lower School class placements will be sent to parents by divisional secretaries prior to Pre-Visit Day and your child’s first day of school. The classroom teacher will send a communication before the Pre-Visit Day. During your Pre-Visit, you will be able to visit the classroom and meet the teacher.

Upper School course schedules will be available during Pre-Visit Day*. Divisional secretaries will send out course sign-up information prior to your child’s first day of school. Please be flexible with regard to scheduling requests when working with the upper school secretaries, as this will be a busy time.

English Language Learners (non-native English speakers) in both the Lower School and Upper School may be asked to attend a formal assessment on Pre-Visit Day. If required, divisional administrators will contact you in January to invite you to the assessment date.

* For those Upper School Students who are not able to attend the formal assessment day on Pre-Visit Day, please know that course schedules may not be available during Pre-Visit Day. In this case, the divisional administration will work with these students individually.

Pudong Campus

Early Childhood & Lower School class placements will be posted during Pre-Visit Day. During Pre-Visit, you will be able to visit the classroom and meet the teacher. Parents of students in Nursery, Preschool & Prekindergarten will be contacted by the Divisional Secretary prior to Pre-Visit Day with an invitation to schedule an individual meeting with your child’s teacher either on campus or virtually.

Upper School course schedules will be available during Pre-Visit Day*. Divisional secretaries will send out course sign-up information prior to your child’s first day of school. Please be flexible with regard to scheduling requests when working with the upper school secretaries, as this will be a busy time.

Upper School Students may be asked to attend a formal assessment on Pre-Visit Day, including formal academic assessment and/or English language proficiency assessment (for non-native English speakers). If required, the divisional administration will contact you in August. Only those students who receive an email invitation from the SCIS Pudong administration should plan to attend. If required, your family will be notified in August.

* For those Upper School Students who are not able to attend the formal assessment on Pre-Visit Day, please know that course schedules may not be available during Pre-Visit Day. In this case, the divisional administration will work with these students individually.

NOTE: Please refrain from contacting the Admissions Department with regard to student placement requests and class schedules as this information is handled by the divisional administration and will not be available until the dates posted above.

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IDENTIFICATION CARDS

parent and STUDENT ID CARDS (new families only)

All Upper School students (Grades 6-12) are required to carry their SCIS student ID card to school daily. ECE and Lower School students are not required to carry their ID cards to school when they are in uniform.

Please submit a passport-style photo of yourselves and your child/ren through our OpenApply Application Portal. If you created an account, please sign into your OpenApply account. The “sign in” button can be found in the top right corner. You can access OpenApply here. We encourage all parents to submit the photographs in advance to ensure that the cards can be provided during New Family Orientation Day.

If you have any issues, please contact Admissions@scis-china.org

Campus	Email	Tel
All Campuses	Admissions@scis-china.org	86-21-6261-4338

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PARENTS AND FRIENDS ASSOCIATION

SCIS is fortunate to have a vibrant and collaborative parent organization called the Parents and Friends Association (PAFA). Founded in 1996, PAFA coordinates parent involvement with the school and is a source of strength and support, knowledge, experience and a place where many of our families find lifelong friends.

To stay in touch with the latest news and events of SCIS, PAFA has grade level WeChat groups where our PAFA Grade Representatives and PAFA Events Team will regularly share essential information.

As a truly international community, we encourage parents to join Country Ambassador WeChat groups to be more involved within SCIS as well as stay close to their roots. PAFA currently hosts 20 Ambassador Country groups including, China, South Korea, USA, South Africa, South East Asia, Germany, Eastern Europe, India, Turkey, UK & Ireland, Netherlands, Italy, Japan, Mexico & Spanish-speaking countries, Australia & New Zealand, Sweden, Canada, Denmark, France & French-speaking countries, and Israel. To join a Country Ambassador WeChat group, please email pafa-HQ-events@scis-parent.org or pafa-PD-events@scis-parent.org.

Throughout the academic school year, PAFA leads several events to welcome the community together on and off campus. These events include Market Day, Parent Social Night, ECE Art Auction, Teacher Appreciation Week, International Food Fair, End of the Year Picnic, and more.

Learn more

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FOOD SERVICES

SCIS provides nutritious, wholesome and professionally prepared, buffet- style lunch daily as part of the school program at no additional fee. Each campus has their own fully-equipped kitchen, head chef, support staff and a spacious cafeteria operated by Basil n Latte, a company with a long-term track record of success in the food and beverage industry in Shanghai and at SCIS.

The SCIS cafeteria offers an international and nutritious lunch menu, with an array of daily options to suit all palates. Upon request, accommodations can be made to support a range of special dietary needs.

The weekly menu is available to review through the Parent Portal.

For food service inquiries, please contact:
Hongqiao Campuses: hq-cafeteria@scis-china.org
Pudong Campus: pd-cafeteria@scis-china.org

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COMMUNICATION HANDBOOK

SCIS uses a variety of tools to facilitate communication between Parents, Teachers, and School Administrators, which can be accessed through your SCIS School ID. Before your child’s first day of school, you will receive your unique SCIS School ID from the Admissions Office. Your SCIS School ID will be your gateway to several important SCIS web-based information systems.

SCIS-Parent Email Account

The SCIS-Parent Email Account is the primary communication tool between the school administration and your family. Before your child’s first day of school, the Admissions Office will have your SCIS-Parent Email Account ready, send the account credentials and a temporary password to you, as well as instructions on how to setup your account. All school communications are directed to your school email account. For this reason, you are encouraged to setup your SCIS-Parent Email Account as soon as possible after receiving your account credentials. If you need support with this process, please review the SCIS Parent Email Account Guide for Parents or contact one of our campus-based IT Help Centers.

SCIS Parent Portal Website

The Parent Portal is your personalized access to all school related information relevant to your child and family. Once authenticated, parents will have access to weekly bulletins from divisional principals, important handbooks, contact information, event calendars, weekly lunch menus, weekly photo galleries, etc. To access the SCIS Parent Portal Website, you will need to use your SCIS School ID and the password you have reset when setting up your SCIS-Parent Email Account. For an introduction to the Parent Portal, please watch this SCIS Parent Portal Tutorial. SCIS Hongqiao Parents can access their Parent Portal here. SCIS Pudong Parents can access their Parent Portal here.

Toddle

SCIS uses Toddle as our Learning Management System (LMS). Toddle is a student-driven digital portfolio that supports documenting learning experiences and enhancing communication between students, teachers, and parents. Key features include digital portfolios, seamless communication, along with curriculum planning, assessment, and reporting.

Your child’s teacher and/or divisional administration will provide additional details and instructions to connect to your child’s Toddle account. Please visit the official Toddle support page for families for more information.

If you have any questions, please contact your child’s teacher or reach out to your campus IT Help Desk (ECE: hq-ece-technology@scis-china.org; HQ: hq-technology@scis-china.org; PD: pd-technology@scis-china.org).

OpenApply (OA)

The OpenApply platform is now used by the school administration and Office of Admissions to gather essential student and family information, as well as to manage parent ID cards. Through OpenApply, families can update important details, including local phone numbers, emergency contacts, and complete the re-enrollment process for the upcoming school year.

To access OpenApply, log in using your SCIS School ID and the password associated with your SCIS-Parent Email Account.

School Cloud

School Cloud is an application used to schedule parent meetings such as Parent-Teacher Conferences, as well to sign up for After School Activities (ASA). More information regarding this signup platform will be sent by divisional coordinators and your child’s teacher as needed. SCIS Hongqiao Parents can access School Cloud here. SCIS Pudong Parents can access School Cloud here. To access the School Cloud, you will need to use your SCIS School ID and the password you have reset when setting up your SCIS-Parent Email Account.

WeChat

Although WeChat is a useful tool for connecting with other parents in your child’s homeroom and cohort, as well as with our Parent and Friends Association (PAFA), and may be used for various school events, committees, etc., please note that WeChat is not a recognized communication tool between parents, students, and SCIS staff. Please only use your SCIS-Parent Email Account, as well as the platforms listed above, to communicate with your child’s teacher and school staff.

AFTER-SCHOOL ENGAGEMENT

At SCIS, we believe in nurturing well-rounded individuals who thrive both academically and personally. Our After-School Activities (ASA) program, available to students from Kindergarten to Grade 12, provides enriching opportunities for growth beyond the classroom.

Guided by our mission to cultivate inquiring, knowledgeable, and compassionate learners, the ASA program is designed to help students explore their passions, develop valuable skills, and foster a sense of community. Whether through sports teams, creative clubs, or leadership initiatives, the program offers diverse options for every interest.

For younger students, a wide array of after-school activities is available for sign-up. Older students are introduced to more specialized engagements, including competitive sports teams, Model United Nations, the Allies Club, and more. These activities are introduced to students once they start school, ensuring a smooth and welcoming transition into the school’s vibrant extracurricular landscape.

For further details, please contact: